Charter bus and motorcoach software
Charter bus software for trips that run longer than a day.
Quote a four-day, three-coach tour with every kilometre counted, get it signed and paid, then dispatch each bus and driver day by day with hours of service in view.
Plans from $159 CAD a month. Free trial by request at hello@routeon.app.
- Mon 9 JunYYC pickup, hotel drop, evening dinner run2 coaches, 118 km
- Tue 10 JunHotel to Banff, Lake Minnewanka, return3 coaches, 264 km
- Wed 11 JunIcefields Parkway to Jasper, driver hotel3 coaches, 412 km
- Thu 12 JunJasper to YYC departures2 coaches, 438 km
Made by a charter company
RouteOn was built inside a working Calgary coach operator. The quoting screens exist because spreadsheets couldn't keep up with five-day itineraries, changing bus counts and driver hotels in the mountains.
Each day of a booking is planned on its own, with its own stops, passengers and number of buses, while the customer sees one contract, one deposit schedule and one invoice.
A charter, day by day
- Build the itinerary
Days, stops, passengers and bus count, with garage and deadhead km added.
- Send the contract
The group signs and pays the deposit online.
- Plan the buses
Check availability, assign each coach and driver, book driver hotels.
- Run the trip
Samsara tracks every coach and dispatch sees each day's progress.
- Invoice
Balance and extras invoiced to the group with a pay link.
Quoting charters
- Multi-day, multi-bus charters
- One booking number covers every day and every bus, each with its own stops, passenger count, driver and vehicle.
- Garage and deadhead kilometres
- Quotes add garage-out and return distance from your nearest yard, and suggest a driver hotel when a trip runs far from home.
- Zone pricing and rate matrix
- Hourly, per-kilometre and zone-to-zone rates, with time rules, surcharges, extras, tolls and promo codes.
- AI quote from an email
- Paste an email thread or call notes and get a priced draft quote to check and send.
- E-signed contracts
- Customers sign on their phone; you keep a signed PDF with the signature record, and the card can be charged at signing.
- Deposits and balances
- Deposit at signing, balance before the trip, and a ledger that shows what's collected and what's owed.
Running the fleet
- Dispatch board
- Board, list, week and timeline views with double-booking and conflict warnings.
- Availability calendar
- Which vehicle classes are free across a week or a month before you confirm.
- Live map
- Every on-duty vehicle on one map, from the driver app and Samsara.
- HOS dashboard
- Canadian Cycle 1 (70 hours in 7 days) counters per driver, live from Samsara or estimated from the schedule.
- Long-trip check
- Flags trips over the single-driver driving limit and suggests a second driver.
- Road and weather alerts
- Alberta road events and Environment Canada weather warnings matched to the trips they affect.
Groups and partners
- Events
- Waves, linked trips, guest lists, check-in, tasks and incidents in one place.
- Farm-out by link
- The partner opens a link, accepts at your payout and adds the driver's name and phone. They never see your customer's price.
- Recurring trips
- Set a repeat pattern for school, shuttle or corporate runs and create the trips in one batch.
- Group trip pageEarly access
- A public page per group trip with the schedule, sign-up and per-person payment.
- Shuttle ticketingEarly access
- Sell seats on scheduled shuttles with QR tickets and boarding scans.
- Cross-border packEarly access
- US hours-of-service cycles by trip region and a CBP e-manifest export.
Early access features are built and running with a small group of operators. Ask us and we'll switch them on for your trial.
Built by the team that runs these fleets
Questions operators ask
What is charter bus software?
Software that handles the whole charter: quoting multi-day group trips, contracts and deposits, scheduling coaches and drivers, tracking buses on the road and invoicing the group.
Can one booking cover several buses over several days?
Yes. Each day has its own stops, passenger count and number of buses, and each extra bus gets its own driver and vehicle, all under one booking number and one total.
Does it count deadhead and garage kilometres?
Yes. Quotes add the distance from your nearest yard to the first pickup and back, and suggest a driver hotel when a trip runs far from home.
Does it help with driver hours of service?
Yes. The HOS dashboard tracks Canadian Cycle 1 hours per driver, live from Samsara or estimated from the schedule, and long trips are flagged for a second driver.
Does it work with Samsara?
Yes. Samsara sets the real vehicle on each trip, shows buses on the live map and feeds hours-of-service counters.
Is it only for coaches?
No. Run coaches, mini coaches, Sprinters and limousines in the same account, each vehicle class with its own rates.
See it with your own trips.
Send us a week of bookings and we'll set up a trial account with your vehicles, rates and drivers.